وظائف الكويت

مطلوب مساعد تنفيذي لدى Oryx في مدينة الكويت

مطلوب مساعد تنفيذي لدى Oryx في مدينة الكويت، العاصمة، الكويت

Executive Assistant

Job Title:  Executive Assistant

Core Responsibilities:

  • Assist with day-to-day operations of company-wide Admin functions.
  • Manage, prioritize, screen and monitor Managing Director’s correspondence including calls, emails, post and fax to ensure that they are dealt with appropriately.
  • Setup and coordinate meetings and appointments and manage schedules to enhance effective time management.
  • Create, transcribe and distribute meeting agendas and minutes.
  • Responsible for managing the day-to-day operations of the Admin department for the company and all its sister concerns
  • Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicles registration and family members documents.
  • Coordinate with the legal Department to ensure that all visa and residency-related formalities for employees are completed on time.
  • Responsible for compiling jot forms for management signature, under the supervision of the Office Manager.
  • Maintains an up to date database of company licenses (and staff residencies, if required).
  • Assist with processing documentation and preparing reports related to personnel activities (attendance, overtime, absences, staff programs).
  • Coordinate and report on business trips
  • Supervise managing company documents and archives through the Admin Assistant and Office Assistant.
  • Report on project management software (Asana) on all activities to top management and follow up on overdue tasks with all functional heads and staff
  • Obtain Management approval on agreement / Transactions / Payments,. Etc as deemed necessary
  • Serve as an aide to the family and liaising with the office
  • Handle travel arrangements and itineraries
  • Conducts research and analysis tasks are required.
  • Handle confidential and non-routine information
  • Assist in the centralised filing and archiving of documents.
  • Provides clerical and administrative support to the Office Manager, as well as to all functional heads.
  • Acts as a replacement Receptionist in the event of the absence of the Office Assistant / Reception staff.
  • Monitors the performance and progress of Office and home Drivers and reports the same to the Office Manager.
  • Occasionally handles confidential and non-routine information.
  • Any other task as required by the management.

People Management.  

إقرأ أيضا:مطلوب موظف العلاقات العامة لدى شركة BRF
  • Organise people, information and other resources.
  • Ensure that office equipment is maintained, relevant records are up to date and all administration processes work effectively.

Self-Management:

  • Achieve the highest levels of proficiency in all skills required to perform the role.
  • Ensure that performance goals set by and agreed with management are achieved during the course of the year

Requirements:

  • Bachelor’s degree. Certification in the relevant field is a plus.
  • Candidates available in Kuwait with valid transferable residency preferred
  • Must be available to join immediately

Interested Candidates can apply at the below link and select Opening as Executive  Assistant and Job reference ID  ORX004-KW-EA-SEP21 

التقديم هنا

لمشاهدة جميع الوظائف الشاغرة اضغط هنا

Oryx

السابق
مطلوب مدير المحاسبة لدى وكالة MAYKS للتوظيف في الكويت
التالي
مطلوب ضابط أمن لدى DHL Express في عمان
body>