وظائف الامارات

وظائف لدى توزيع أدنوك في أبوظبي ، الإمارات

وظائف لدى توزيع أدنوك في أبوظبي ، الإمارات

Contract Management Analyst

1. JOB DETAILS:

Job Title: Contracts Management Analyst

Location: Abu Dhabi

2. JOB DIMENSIONS:

Revenues/ Budget:

Direct Reports:

Indirect Reports:

3. JOB PURPOSE:

Analyze critical and/or high value commercial requirements from uses and handle the development of their

contracts while recommending various qualification / evaluation criteria and negotiation strategies.

Advise management and users on various contractual and commercial matters.

Review and evaluate claims / requests for extra ordinary contract variations and provides technical contractual

advice to the management on negotiations and favorable closeout of these contracts for the company.

4. KEY ACCOUNTABILITIES:

Job Specific Accountabilities

 Execute the contract process cycle, from consolidation of user’s requirements to contracts

development, negotiations as well as post-contract management of variation, claims and closeout, in

order to provide an effective centralized contracts service to the procurement of works and services

for Company’s activities.

 Supervise and control the provision of Retail contract development activities to meet in a cost-effective

and timely manner the retail group requirement by the development and implementation of

optimal contracting policy, procedure and general contracting services.

Contracts Administration:

 Review and analyze scopes and specifications for works and services to be contracted, clarify work

aspects and verify technical evaluation criteria.

 Recommend and agree with Supervisor on contracting strategy. Propose contract type and

compensation method. Advise on the development of tender documents, and finalizes them with Legal,

Finance divisions in accordance with Company policies.

 Establish and agree with Supervisor on bidders prequalification criteria. Evaluate contractors’

capabilities, recommend bidders list and organize the submission to concerned for bidders list approval.

 Provide technical commercial expertise to the Contracts team in development of invitation to tender and

final draft for management approval and issues tender documents.

 Evaluate technical / commercial clarifications. Conduct site visits with bidders. Advice bidders on

clarifications concluded during site visits. Participate in technical and commercial bid opening.

 Evaluate exceptions and qualifications to tender documents raised by bidders, obtains Legal, Finance

and users advices / comments on the issue and advise bidders through proper channels on Company

stand.

 Arrange for technical evaluation of bids. Review technical evaluation report and seek authorization for

commercial bid opening.

 Advice on commercial evaluation of bids and finalize techno-commercial evaluation. Propose cases for

negotiation; define basis for negotiation and submit for approval. Participate and contribute in

negotiation meetings, summarize results and obtain confirmation.

 Prepare final recommendations for award in discussion with Supervisor, authorize the final draft and

submits the same for management approval.

 Review and carefully scrutinize the Letter of Award and the Contract Agreements before distribution.

Upon acceptance and sign offs, verify and recommend acceptance of the Performance Bank

Guarantees from Contractors ensuring adherence to Company polices and agreed terms & conditions.

Contract Implementation & Performance:

 Review and analyse claims and requests for variations, provide expert commercial advice to the

management and propose negotiation strategies and meetings to ensure favorable and cost effective

resolution for the Company on contractual discrepancies or disputes.

 Participate and contribute in settle claims meetings with Contractors. Prepares recommendations for

management approval and finalization of the issue as appropriate.

 Liaise with concerned users on the performance evaluation of contractors and advice on complete

closeout of contracts.

Enhancement of Policies & Procedures:

 Review and recommend amendments to existing contracting and service agreement policies,

procedures and systems with a view to enhancing their effectiveness in the light of changing

requirements and business environment.

Generic Accountabilities

Supervision

 Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.

 Train and develop the assigned staff on relevant skills to enable them to become proficient on the job

and deliver the respective section objectives.

Budgets

 Provide input for preparation of the Department budgets and assist in the implementation of the

approved Budget and work plans to deliver Section objectives

 Investigate and highlight any significant variances to support effective performance and cost control

Policies, Systems, Processes & Procedures

 Implement approved Section / Department policies, processes, systems, standards and procedures in

order to support execution of the Section’s / Department work programs in line with Company and

International standards.

Performance Management

 Contribute to the achievement of the approved Performance Objectives for the Section / Department in

line with the Company Performance framework.

Innovation and Continuous Improvement

 Design and implement new tools and techniques to improve the quality and efficiency of operational

processes.

 Identify improvements in internal processes against best practices in pursuit of greater efficiency in

order to define intelligent solutions for issues confronting the function.

Health, Safety, Environment (HSE) and Sustainability

 Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability

guidelines in line with international standards, best practices and ADNOC Code of Practices

Reports

 Provide inputs to prepare Section MIS and progress reports for Company Management.

5. COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal

 Retail teams

 Procurement Team

 Tenders Committee

 Finance, Internal Audit and Legal Departments

External

 Contractors

 Consultants and service companies

6. QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:

Minimum Qualification

 Bachelor degree in Engineering or Business Administration

Minimum Experience & Knowledge & Skills

 5 years’ experience in Contracts Management related to Oil & Gas Industry,

 Detailed and expert knowledge of Contracts & Tendering practices & procedures

 Sound understanding of regulation, legal terms, and control and other relevant legal guidelines

 Strong contract negotiation and preparation skills

 Good knowledge and experience in conflict avoidance and contracts dispute resolution

 Global perspective of Oil & Gas business environment and technology

Professional Certifications

Relevant professional qualification like RICS, AICCM, PMI, is an advantage

Job Purpose

Analyze critical and/or high value commercial requirements from uses and handle the development of their contracts while recommending various qualification / evaluation criteria and negotiation strategies. Advise management and users on various contractual and commercial matters. Review and evaluate claims / requests for extra ordinary contract variations and provides technical contractual advice to the management on negotiations and favorable closeout of these contracts for the company.

Job Specific Accountabilities (Part 1)

Job Specific Accountabilities

  • Execute the contract process cycle, from consolidation of user’s requirements to contracts development, negotiations as well as post-contract management of variation, claims and closeout, in order to provide an effective centralized contracts service to the procurement of works and services for Company’s activities.
  • Supervise and control the provision of Retail contract development activities to meet in a cost-effective and timely manner the retail group requirement by the development and implementation of optimal contracting policy, procedure and general contracting services.

Contracts Administration:

  • Review and analyze scopes and specifications for works and services to be contracted, clarify work aspects and verify technical evaluation criteria.
  • Recommend and agree with Supervisor on contracting strategy. Propose contract type and compensation method. Advise on the development of tender documents, and finalizes them with Legal, Finance divisions in accordance with Company policies.
  • Establish and agree with Supervisor on bidders prequalification criteria. Evaluate contractors’ capabilities, recommend bidders list and organize the submission to concerned for bidders list approval.
  • Provide technical commercial expertise to the Contracts team in development of invitation to tender and final draft for management approval and issues tender documents.
  • Evaluate technical / commercial clarifications. Conduct site visits with bidders. Advice bidders on clarifications concluded during site visits. Participate in technical and commercial bid opening.
  • Evaluate exceptions and qualifications to tender documents raised by bidders, obtains Legal, Finance and users advices / comments on the issue and advise bidders through proper channels on Company stand.
  • Arrange for technical evaluation of bids. Review technical evaluation report and seek authorization for commercial bid opening.
  • Advice on commercial evaluation of bids and finalize techno-commercial evaluation. Propose cases for negotiation; define basis for negotiation and submit for approval. Participate and contribute in negotiation meetings, summarize results and obtain confirmation.
  • Prepare final recommendations for award in discussion with Supervisor, authorize the final draft and submits the same for management approval.
  • Review and carefully scrutinize the Letter of Award and the Contract Agreements before distribution.
  • Upon acceptance and sign offs, verify and recommend acceptance of the Performance Bank
  • Guarantees from Contractors ensuring adherence to Company polices and agreed terms & conditions.

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